Lawton Politics

AGENDA
CITY TRANSIT TRUST SPECIAL MEETING
DECEMBER 11, 2007 - 6:00 P.M.
WAYNE GILLEY CITY HALL COUNCIL CHAMBER

MEETING CALLED TO ORDER

ROLL CALL

CONSIDER APPROVAL OF MINUTES OF CITY TRANSIT TRUST MEETING OF SEPTEMBER 11, 2007.

BUSINESS ITEMS:

1. Consider approving a capitalized lease between 611 Properties, LLC, Lawton Transit Management Inc. and the City Transit Trust for the property located at 609 SW Bishop Road to serve as the LATS administration and maintenance facility, and authorizing the Chairman and Secretary to execute the same. Exhibits: Memorandum of lease terms dated November 26, 2007. Lease sent under separate cover from General Manager of LATS.

2. Consider approving Resolution Number 2007-___ approving the certifications and assurances required under Master Agreement (FTA MA 14) between the City Transit Trust and the Federal Transit Administration (FTA) for Federal Fiscal Year 2008 and authorizing the Chairman and Secretary to execute of the same. Exhibits: Certifications and assurances (on file in City Clerk’s Office), Master Agreement 14 (on file in City Clerk’s Office) and Resolution Number 2007-___.

ADJOURNMENT

1. Consider approving a capitalized lease between 611 Properties, LLC, Lawton Transit Management Inc. and the City Transit Trust for the property located at 609 SW Bishop Road to serve as the LATS administration and maintenance facility, and authorizing the Chairman and Secretary to execute the same.

INITIATOR: Director of Community Services

STAFF INFORMATION SOURCE: LATS General Manager

BACKGROUND: The LATS administration and maintenance facility is located at 609 SW Bishop Road in a leased building owned by Terry Bell. LATS needs to expand their administration and maintenance facility to provide for additional restrooms, adequate areas for training, storage of required parts, customer service, and secured records maintenance. The LATS General Manager has examined the cost of buying and renovating an existing building, constructing a new building and expanding the current facility with a new capitalized lease. It appeared the private sector can renovate or construct a facility at a lower cost than the Trust due to the FTA requirements for architectural/engineering plans, environmental surveys and the payment of wages under the Davis-Bacon provisions. Using the capitalized lease method FTA will pay 80% of the cost of the lease.

On May 22, 2007 the Trust authorized the application for 5309 funds from FTA to assist in the lease payments. This grant has been executed and is pending until the Trust approves the new lease. Mr. Bell has paid the approved purchase price for the additional land for the facility.

Mr. Bell has submitted a proposed lease for the expanded maintenance facility. The lease has been sent to the Trust under separate cover. The City Attorney has also reviewed the lease.

EXHIBITS: Memorandum of lease terms dated November 26, 2007
Lease sent under separate cover from General Manager of
LATS

KEY ISSUES: NONE

FUNDING SOURCE: FTA $660,000 (80%) and Local Share $165,00 (20%)- Purchase Proceeds of $36,000, State Revolving Fund of $57,000 and, General Fund - $7,000 for FY 2007-08 and $65,000 in FY 2008-09.

RECOMMENDED COUNCIL ACTION: Approve the capitalized lease between 611 Properties, LLC, Lawton Transit Management Inc. and the City Transit Trust for the expanded administration and maintenance facility and authorizing the execution of the same by the Chairman and Secretary.

2. Consider approving Resolution Number 2007- approving the certifications and assurances required under Master Agreement (FTA MA 14) between the City Transit Trust and the Federal Transit Administration (FTA) for Federal Fiscal Year 2008 and authorizing the Chairman and Secretary to execute of the same.

INITIATOR: Federal Transit Administration (FTA)

STAFF INFORMATION SOURCE: LATS General Manager

BACKGROUND: The electronic filing of the annual FTA Certifications and Assurances and Master Agreement (FTA MA 14) must be accomplished within 90 days of posting on the FTA website. The Master Agreement was posted on October 1, 2007. It is a requirement to receive FTA funding to annually certify and assure the Federal government that the Trust will abide by all, current Federal laws and regulations. These Certifications along with the Master Agreement are annual documents that the Trust must take formal action on prior to electronically entering the information for current and future grants.

EXHIBITS: Certifications and assurances (on file in City Clerk’s Office)
Master Agreement 14 (on file in City Clerk’s Office)
Resolution Number 2007-___

KEY ISSUES: NONE

FUNDING SOURCE: N/A

RECOMMENDED COUNCIL ACTION: Approve approving Resolution Number 2007-__ approving the certifications and assurances required under Master Agreement (FTA MA 14) between the City Transit Trust and the Federal Transit Administration (FTA) for Federal Fiscal Year 2008 and authorizing the Chairman and Secretary to execute of the same.